Location:
Kigali, Rwanda
Organization:
Rwanda Society of Obstetricians and Gynecologists (RSOG)
Reports to:
Managing Director
Application Deadline:
13th September 2024
Position Overview:
The Rwanda Society of Obstetricians and Gynecologists (RSOG) is seeking a highly motivated, experienced, and dynamic Human Resources and Administration Manager to lead the HR and administrative function. The successful candidate will play a critical role in supporting RSOG's mission by managing human resources, ensuring compliance with employment laws, and overseeing all administrative activities. This role is key to fostering a positive work environment and ensuring the smooth operation of RSOG’s daily activities.
Key Responsibilities:
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Human Resources Management:
- Develop, implement, and monitor HR policies and procedures in line with organizational goals and legal requirements.
- Manage the recruitment and selection process, including job posting, shortlisting, conducting written assessment, interviewing, hiring, and onboarding new staff.
- Oversee employee relations, including conflict resolution, disciplinary actions, and performance management.
- Assess, design and implement training and development programs to enhance staff skills and career growth.
- Administer employee benefits programs, including health insurance, leave management, and retirement plans.
- Maintain accurate and up-to-date employee records in compliance with legal and organizational requirements.
- Conduct regular performance evaluations and provide feedback to employees to foster professional development.
- Ensure compliance with all labor laws and regulations, including employment contracts, termination processes, and workplace safety.
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Administrative Management:
- Oversee the day-to-day administrative operations, ensuring efficiency and effectiveness in office management.
- Manage office facilities, including maintenance and security.
- Ensure the organization’s compliance with legal and regulatory requirements, including filing of reports, renewals of licenses, and certifications.
- Maintain organizational policies and procedures, updating them as necessary to reflect changes in operations or legal requirements.
- Support the managing director and other senior management in various administrative tasks, including preparing reports, drafting correspondence, and managing schedules.
- Draft and review MoUs, cooperation agreements, proposals, and documents.
- Guide and lead all HR operations including contract administration of new positions, the extension of appointments, renewal of non-staff contracts, and separation.
- Ensure and manage application and renewal of visas, insurances, licenses, and documents for RSOG faculty members.
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Financial and Resource Management:
- Collaborate with the finance team to develop and manage the HR and administration budget.
- Monitor and manage expenditures related to HR and administration, ensuring they align with budgetary constraints.
- Assist in the preparation of financial reports and audits related to HR and administrative activities.
- Draw up monthly payrolls and final pay slips.
- Check monthly calculations of salaries and taxes to ensure they conform to local legislation.
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Strategic Planning:
- Contribute to the strategic planning process by providing insights and recommendations related to HR and administrative functions.
- Develop and implement HR strategies that align with RSOG's overall goals and objectives.
- Lead initiatives to improve organizational culture, employee engagement, and retention.
Qualifications:
- Education: Master’s degree in Human Resources, Business Administration, or a related field.
- Experience: Minimum of 5 years of progressive experience in human resources and administration, preferably in a non-profit or healthcare setting.
- Skills:
- Strong understanding of Rwandan labor laws and regulations.
- Excellent interpersonal and communication skills, with the ability to manage relationships at all levels of the organization.
- Proven experience in recruitment, performance management, and employee relations.
- Ability to handle sensitive and confidential information with discretion.
- Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks.
- Proficiency in relevant software tools.
- Experience in budgeting and financial management is a plus.
- Proficient use of Microsoft Word, Excel, Google Docs, and PowerPoint.
- Strong organizational and project management skills.
- Fluency in oral and written English is required. Knowledge of French is an asset.
Personal Attributes:
- High level of integrity and professionalism.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
- Commitment to RSOG's mission and values.
Benefits:
- Competitive salary and benefits package.
- Opportunities for professional development and career advancement.
- A collaborative and supportive work environment.
Application Process:
Interested candidates should submit their CV, cover letter, and three professional references to info@rsog.org.rw by September 13th. Please include "HR & Admin Manager Application - Your Name" in the subject line of the email.